Set up recurring tasks
Pick the weekdays and the task is added to the owner’s daily note at the start of the workday, every time.
Applies to Web · Mac · iPhone app
Chores that come back on the same weekdays — passaging cells, preparing media, checking the freezer — are good candidates for recurring tasks. On the days you choose, the task is added to the daily note as a checklist line. If you assign an owner, it goes straight into their daily note, so you don’t have to ask every week.
Add a recurring task
- Open To-dos from the sidebar.
- Click Recurring tasks at the right end of the tab row.
- Type the task (up to 200 characters), e.g.
Write weekly report. - Choose the owner: Owner: me or Owner: {name}. The list shows everyone you work with, but only colleagues in your own workspace can be saved as the owner of a recurring task — choosing someone from another workspace is refused when you save.
- Turn on the weekdays with the day buttons (Sun · Mon · Tue · Wed · Thu · Fri · Sat). You can pick several. Monday is selected to start with.
- Click Add. When you see “Recurring task added”, the rule appears in the list.
When and where tasks appear
| Item | Behavior |
|---|---|
| Time | The work start time of the person who created the rule (09:00 KST by default). Change it in View options → Work-life balance alerts → Work hours. |
| Days | Any weekday in the rule, even if it isn’t one of your workdays (a Saturday, say). |
| Where | The first checklist in the owner’s daily note. A daily note is created if there isn’t one yet. |
| For the owner | It becomes their task immediately — no accept or decline step. The rule’s creator is recorded as the line’s author. |
| How often | Once per rule per day. |
If you create a rule that includes today after the work start time has passed, it lands in today’s note within about a minute.
Change or delete a rule
Click the trash icon at the right of a rule in the Recurring tasks window to delete it. Rules can’t be edited in place, so delete and add it again. Deleting a rule doesn’t remove tasks that were already added to notes.
Good to know
- Rules are weekday-based only. There’s no monthly, every-other-week or hourly repeat.
- A rule is listed only for the person who created it; the assigned owner can’t see or delete it in their Recurring tasks window.
- If the owner’s daily note is locked with a password, the automatic add is skipped.
- To block out the same time slots every week rather than create to-dos, use the fixed weekly timetable.